Plumbing Invoice Generator
Create a plumbing invoice that bills a job clearly: the service call, labor hours, each part, the amount due and when it is due. When the customer pays, mark the same document paid and it becomes the receipt.
A plumbing invoice lists your business and license details, the customer and service address, the work done, labor and parts on separate lines, the amount due and the due date. After payment, mark it paid so the same document serves as the customer's receipt.
Common uses for a plumbing invoice
- Independent plumbers billing a job
- Service-call and emergency work
- Receipts for customers once an invoice is paid
- Landlord and property-manager repair records
Clearline Plumbing Co.
88 Harbor Road
Tampa, FL 33602
(813) 555-0127
INVOICE
06/17/2026 08:12
Bill to
Dana Whitfield
1425 Bayview Drive
Tampa, FL 33611
Payment terms
| Item | Qty | Price | Total |
|---|---|---|---|
| Service Call | 1 | $89.00 | $89.00 |
| Labor (hrs) | 2.5 | $115.00 | $287.50 |
| 40-gal Water Heater | 1 | $649.00 | $649.00 |
| Supply Lines & Fittings | 1 | $42.50 | $42.50 |
Payment due within 15 days. Thank you for your business.
What's on a plumbing receipt
These are the fields a plumbing receipt is expected to show — the same ones filled in on the sample above. For a plain-English definition of any receipt field, see the Receipt Field Dictionary.
- Business and license number
- Your trading name, phone number and, where your state licenses plumbers, your license number. It tells the customer who is responsible for the work.
- Customer and service address
- Who is billed and where the work was done. For rentals they are often different people and places.
- Description of work
- What was fixed or installed, in plain words: 'Replaced 40-gal water heater' rather than 'Labor'.
- Labor
- Hours and rate, or a flat charge, on its own line.
- Parts and materials
- Each part with quantity and price, separate from labor.
- Service-call or trip fee
- A named line, so it is not mistaken for padding in the labor rate.
- Invoice number
- A number in a sequence you control, so a payment can be matched to the job and no number is used twice.
- Issue date and due date
- When the invoice was sent and when payment is due. 'Net 15' or 'due on receipt' belongs on the same line as the date it produces.
- Amount due
- The total relabelled as the amount the customer owes. Once paid, change it to show the amount received and mark the document paid.
How to make a plumbing receipt
- Enter your business name, phone number and license number.
- Add the customer, the billing address and the service address.
- List the service call, labor and each part as separate lines.
- Set the invoice number, issue date, due date and payment terms.
- Download the PDF and send it. When the customer pays, mark it paid and send it again as their receipt.
Plumbing receipts: what to get right
Parts and labor on separate lines
Customers question a single lump sum far more often than an itemized one, and separate lines make a warranty claim on a part easy to trace. Sales tax is the other reason: whether it applies to parts, labor or both depends on your state, so keep them apart and check your state's rules before you set a rate.
Keep a copy of every invoice
An invoice is a business record as well as a bill. IRS Publication 583 (opens in a new tab) lists invoices among the supporting documents for a business's gross receipts, so keep a copy of each one you issue, paid or not, with the number sequence unbroken.
Helpful tools & guides
Plumbing receipt FAQ
What should a plumbing invoice include?
Your business and license details, the customer and service address, a description of the work, labor and parts on separate lines, any service-call fee, the invoice number, the issue and due dates, and the amount due.
What is the difference between a plumbing invoice and a receipt?
An invoice asks for payment; a receipt confirms it was made. With this template you send the invoice, then mark the same document paid once the customer pays.
Should I charge sales tax on plumbing labor?
It depends on your state. Some tax parts only, some tax labor too. Keep them on separate lines and check your state's rules before setting a rate.
Do I need my license number on the invoice?
Where your state licenses plumbers, showing it is good practice and some jurisdictions expect it. It tells the customer who is responsible for the work.
Sources & references
The rules cited on this page, with what each one is cited for. They describe how plumbing receipts are treated — they are not advice about your own situation.
- Publication 583: Starting a Business and Keeping Records (opens in a new tab)
Internal Revenue Service · US
Which sales and purchase records a business is expected to keep, and that receipts are supporting documents for gross receipts.
Sources last checked August 19, 2026. We re-verify every link monthly and update the dates above. Citing these rules is not legal or tax advice — see our editorial policy.
Related templates
Last reviewed